EL2018

Registration & Accommodation & Visa

Registration

Welcome to the online registration site for the "The 19th International Workshop on Inorganic and Organic Electroluminescence & 2018 International Conference on the Science and Technology of Emissive Displays and Lighting (EL2018)" will be held at the Meiji University in Tokyo, Japan from Tuesday, September 11, to Thursday 13, 2018.
We ask all participants to make registration for conference through this website before the deadline. This website is managed and operated by KNT-CT Global Travel CO., LTD. (KNT), the official travel agent of this conference.
Please note that registration, hotel accommodations will be completed only with full payment.

Inquiries for registrations should be addressed to:
EL2018 Registration Desk

KNT-CT Global Travel CO., LTD. (KNT)
Phone: +81-(0)3-6891-9354 Fax: +81-(0)3-6891-9409
E-mali:el2018@or.knt.co.jp

Closing dates for the online registration and payment

  • Early Bird Registration: June 29, 2018, 23:59 pm JST (14:59 UTC)
  • Late Registration: August 17, 2018, 23:59 pm JST (14:59 UTC)

Registration Fee (JPY)

  Early Registration Late Registration & Onsite Registration
  Registration
Fee
Banquet(Sep.12)
Fee
Registration
Fee
Banquet
Fee
Regular JPY
40,000-
JPY
10,000-
JPY
50,000-
JPY
10,000-
Student JPY
20,000-
JPY
10,000-
JPY
30,000-
JPY
10,000-
Accompanying
Person
JPY
10,000-
JPY
10,000-
JPY
10,000-
JPY
10,000-

As a banquet, dinner cruise in Tokyo-Bay will be scheduled.

*Those who register as “Student” are required to submit a copy of a current student ID upon the registration by e-mail (el2018@or.knt.co.jp) and to present it at the onsite registration desk.
**Applications for Banquet will be closed before the deadline (August 17) if the number of participants reaches the limit.

    The registration fee entitles delegates to the following:

  • Admission for all sessions (except for Accompanying Person)
  • Admission for Welcome Reception (on Sep. 10)
  • USB-Abstracts (except for Accompanying Person)
  • Coffee Break

Please click on "Click for Registration" button below for making a registration.


Hotel Accommodations

Rooms have been reserved at hotels around the conference venue by KNT. Please note that the hotel reservations will be made on first-come-first-served basis.

*Room Type: Single (One bedded room) and Twin (Two bedded room) are available.

No. Hotel Name Room Type Area
(Sqm)
Rate(JPY)
*All rates are per day per room in Japanese Yen.
(with breakfast)
Access / Cancellation Policy
1 Hilltop Hotel
(Yama no Ue Hotel)
Single 17 JPY
23,554
5 minutes' walk from JR Ochanomizu Station / 2 minutes' walk to the conference venue

<Cancellation Policy>
  • Up to 8 days prior to the check-in date: No charge
  • 7-2 days prior to the check-in date: 10% of accommodation charge
  • 1 day before the night of stay : 20% of accommodation charge
  • On the reserved day / No show without notice: 100% of accommodation charge
2 Sotetsu Fresa Inn Ochanomizu-Jimbocho Double
(single occupancy)
10 JPY
16,800
8 minutes' walk from JR Ochanomizu Station / 3 minutes' walk to the conference venue

<Cancellation Policy>
  • Up to 8 days prior to the check-in date: No charge
  • 7-6 days prior to the check-in date: 10% of accommodation charge
  • 5-4 days prior to the check-in date: 20% of accommodation charge
  • 3 days prior to the check-in date: 30% of accommodation charge
  • 2 days prior to the check-in date: 50% of accommodation charge
  • 1 day before the night of stay: 80% of accommodation charge
  • On the reserved day / No show without notice: 100% of accommodation charge
Double
(double occupancy)
10 JPY
17,600
3 Hotel Villa Fontaine
Tokyo-Jimbocho
Single 15 Mon. JPY
9,380

Tue. and Wed. JPY
12,404
9 minutes' walk from JR Ochanomizu sta. and Suidobashi sta. / 5 minutes' walk to the conference venue

<Cancellation Policy>
  • Up to 10 days prior to the check-in date: No charge
  • 9-3 days prior to the check-in date: 10% of accommodation charge
  • 2-1 days before the night of stay: 50% of accommodation charge
  • On the reserved day / No show without notice: 100% of accommodation charge
4 Ochanomizu Hotel Juraku Single 13.5 JPY
12,100
2 minutes' walk from JR Ochanomizu Station / 9 minutes' walk to the conference venue

<Cancellation Policy>
  • Up to 21 days prior to the check-in date: No charge
  • 20-8 days prior to the check-in date: 20% of accommodation charge
  • 7-2 days before the check-in date: 30% of accommodation charge
  • 1 day before the night of stay / On the reserved day (before hotel's check-in time): 80% of accommodation charge
  • After hotel's check-in time / No show without notice: 100% of accommodation charge
Twin
(single occupancy)
18 JPY
17,200
5 Hotel Niwa Tokyo
(Niwa no Hotel Tokyo)
Single 18 JPY
19,500
3 minutes' walk from JR Suidobashi Station / 9 minutes' walk to the conference venue

<Cancellation Policy>
  • Up to 31 days prior to the check-in date: No charge
  • 30-21 days prior to the check-in date: 10% of accommodation charge
  • 20-15 days before the check-in date: 20% of accommodation charge
  • 14-8 days before the check-in date: 30% of accommodation charge
  • 7-2 days before the check-in date: 50% of accommodation charge
  • 1 day before the night of stay / On the reserved day / No show : 100% of accommodation charge
Twin
(single occupancy)
24 JPY
23,000
Twin
(double occupancy)
24 JPY
28,500
6 Keio Presso Inn Kanda Single 12 JPY
12,000
5 minutes' walk from JR Kanda Station / 11 minutes' walk to the conference venue

<Cancellation Policy>
  • Up to 8 days prior to the check-in date: No charge
  • 7-2 days prior to the check-in date: 20% of accommodation charge
  • 1 day before the night of stay: 80% of accommodation charge
  • On the reserved day / No show without notice: 100% of accommodation charge

*Expected arrivals after 10 p.m. must be notified in advance to avoid cancellation of reservations.
*If you did not check in as scheduled, the rest of your reservation will be automatically cancelled.

  • Above rates are per room per night including 10% service charge and 8% consumption tax.
  • Above rates are valid only during the period of EL2018.
  • We have held the rooms from September 10 to 13, 2018.If you would like to advance the check-in date and/or extend the check-out date, please E-mail us:el2018@or.knt.co.jp

Please click on "Click for Registration" button below to make an application for hotels.


Common information

Deadlines

e-Ragistration will be closed on August 17, 2018. Onsite registration desk will open on September 10-13, 2018.

Early June 29, 2018
Late August 17, 2018

Payment

Payment of registration fees, full deposit for hotel application and any other applicable charges should be made in Japanese Yen by one of the following payment methods.

1) Credit Card (VISA, Master Card, American Express and JCB only)
If you choose a credit card payment, the amount due will be charged to your credit card within a week after making the registration.

2) Bank Transfer
A bank transfer must be made in full amount without any deductions for bank charges.
Bank Name: Sumitomo Mitsui Banking Corporation
Branch Name: Suzuran Branch
Account Number: Ordinary 6103263
Account Name: KNT-CT Global Travel CO.,LTD.
SWIFT Code: SMBCJPJT
Bank Address: 1-15-1 Nishishinbashi, Minato-ku, Tokyo, Japan 105-0003

振込口座 三井住友銀行 すずらん支店 (普通)6103263
口座名:(株)KNT-CTグローバルトラベル
口座名(カナ):カブシキガイシャケイエヌティーシーティグローバルトラベル

Please note:
The payment should be settled by June 29, 2018 (for Early) and August 17, 2018 (for Late), respectively, at the latest. However you are requested to make your payment immediately (within a week) after your registration.
No hotel reservation will be confirmed in the absence of this payment.

Confirmation

KNT will email you a confirmation after the deadline (Aug. 17), informing you of the completed registration, hotel reservation with the name of your hotel and other information which applies. Please be sure to bring the confirmation e-mail when you register at the venue and when you check-in at your hotel.

Change and Cancellation

In case of any changes or cancellation, please send us a written notice by E-mail at el2018@or.knt.co.jp The date and time of the change or cancellation will be based on our working hours (Monday through Friday except National holidays, during 09:30am-5:30pm (Japan time = GMT+9:00)). After working hours, the change or cancellation will be processed our next working day, which may incur charges.

Cancellation:
●Registration: No refund
Registration fee including banquet will not be returned for any reasons after the payment.

Refund

Refund for the hotel accommodation fees will be made after deducting bank and / or credit card service charges and the cancellation penalties. If payment was made by credit card, the refund will be made to the same credit card. Please make sure your credit card is valid through the end of September, 2018.

Visa

All international attendees must have a valid passport. Participants from countries requiring a visa to enter Japan should obtain one from the nearest Japanese embassy or consulate in good time. If documents to be issued by the conference committee are necessary for the visa application (invitation letter, etc.), please contact the EL 2018 Registration Desk.

Registration Desk E-mail el2018@or.knt.co.jp

Indispensable condition to request the visa support:
1. You have completed the online registration.
2. Your registration fee has been paid.
3. If you wish to bring any accompanying persons and request the visa support for him/her with yours, he/she must be your legal spouse or children.

*Please note that if any of these requirements is not met, the visa support cannot be accepted.
*Visa applications should be made at least one month before the intended travel dates. We strongly suggest you to inform us your request of visa application as soon as possible.
*For applicants who need to apply for a visa, the payment date of the registration fee will be advanced.

Insurance

Participants are advised to procure their own travel insurance, as the Organizing Committee will assume no responsibility for personal accidents, sickness, theft or property damage.

Click for Registration


CONTACT

EL2018 Registration Desk
International Operation Department
KNT-CT Global Travel CO., LTD.

Address Sumitmo-shoji Kanda-Izumi-cho Bldg., 13F,
1-13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
E-mail el2018@or.knt.co.jp
Phone +81-(0)3-6891-9354
Fax: +81-(0)3-6891-9409
Office Hours 9:30 a.m. to 5:30 p.m. from Monday to Friday
Closed Saturdays, Sundays and national holidays

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